This page contains all the legal details regarding submitting and using the YEG Police Violence Archive. Anyone submitting to and/or using the site is subject to the policies described below. If you have questions about submitting to the site or what happens to your data, please email us at yegpva@protonmail.com.

Terms of Use for Submitting to the Archive

Terms and Conditions for General Use of the Site

Privacy Policy

Cookies Policy

Terms of Use - Submitting to Archive

The YEG Police Violence Archive (referred to hereafter as the "Archive") aims to provide a publicly accessible database of incidents of police violence and police-perpetrated sexual violence in Edmonton, and to give victim-survivors of police violence a space to have their experiences recognized.

In granting permission for the Archive to publish your submission, you warrant that you are 18 years of age or older and have the full power and authority to consent to this agreement, that your submission does not infringe any existing copyright or contain any false or libelous matter, nor invade any third-party rights of privacy or publicity. If your submission does contain libelous or slanderous matter, you understand that you may be subject to legal action. You further agree to defend and hold harmless the Archive, its hosted website, its volunteer members, and ancillary groups and their employees against all claims, demands, costs, and expenses including attorney's fees incurred for any and all claims of copyright infringement or any other legal or regulatory course of action arising from the use of your material.

The Archive has no obligation to use or publish your contribution. You retain ownership of and copyright in the material you share.

By submitting your contribution, you grant a worldwide, non-exclusive, royalty-free license to the Archive to preserve and make your work accessible via the Archive's website. This permission includes the right to modify your material to conform to the goals of the Archive, to reformat it as necessary to preserve its perceptibility and usefulness, and to make it available for educational, research, promotional purposes outside of the project, in all media formats. This license does not authorize exploitation of your contribution for profit or commercial use. Your permission may be revoked at any time by submitting a (digital) written request to the Archive to remove your contribution, however, the Archive cannot be held liable for any third-party organizations or individuals who may have independently preserved your materials.

Ok I didn’t get any of that - say again in plain English?

  • Contributors need to be at least 18 years old and able to agree for themselves
  • Your submission must belong to you (not, for example, downloaded from someone else’s social media). If you appear in a video or pictures someone else took, we encourage you to get their permission before sharing it to the Archive, but as long as it is publicly posted (such as on social media) you are welcome to share it
  • Your submission must be truthful to the best of your knowledge; it is important to know that if you make false claims in your submission, you could risk legal action
  • The YEG Police Violence Archive, Archive team, and SAVE are not responsible for legal action that could happen as a result of the Archive publishing your submission
  • We can’t promise that we will publish your submission. Read our submission screening process for a list of some reasons we might not publish, or would make changes to your submission before publishing it. Your material still belongs to you even if we publish it.
  • Choosing to submit to the Archive gives us permission to share your materials on the site for free, and to make changes within our submission screening process (most often, blurring out faces of victims or bystanders). You are not giving us permission to sell your submission or make money from it
  • You can always withdraw your submission by request to our team, but we can’t guarantee that someone else won’t have saved it outside the Archive.

Approval Criteria

  • Content is related to police violence in Edmonton and area.
  • Users have the right to submit content and submission does not infringe any existing copyright.
  • Content does not provide personal information of the contributor or any other individual, including addresses, phone numbers, etc.
  • Content does not endorse any commercial product.
  • Content does not pose a risk of damage to the network, computers, or servers of the Archive.

Revision

Incidents submitted to the archive are not investigated by archive volunteers to verify their accuracy; all incidents published on the archive are alleged unless proven otherwise. We will revise content of submissions prior to publication in two situations:

  1. Anonymization: Unless those submitting their stories have specifically waived their right to confidentiality (eg. are already speaking publicly about their experience in other venues and have connected to those stories here), archive volunteers will remove obvious identifying information, particularly names, of survivors of police violence sharing their story with the archive. This is done to allow survivors to share their experiences without creating digital paper trails to the rest of their lives (such as showing up when an employer searches their name) and to minimize the risks of litigation for testimonials. All stories submitted pertaining to individuals aged 18 or under at the time of submission will be anonymized.
  2. Removal of slurs/harmful language: The archive does not condone the use of slurs and harmful language (eg. racist, homophobia, anti-semitic, transphobic, ableist, sexist, or other discriminatory language) and will remove these from submitted incidents prior to publication. Any such language will be replaced with asterisks **** if brief, or whole sentences/portions of the submission may be removed if the language is broadly used throughout. This is to ensure that the online space of the archive is not reproducing discriminatory beliefs; however we hope to still be able to share as many people's stories as possible. Submitters are encouraged to avoid the use of such language in their submissions.

Copyright

Your submission to the Archive is covered by a Creative Commons Attribution NonCommercial 4.0 International Public License. By using one of our public licenses, a licensor grants the public permission to use the licensed material under specified terms and conditions. If the licensor’s permission is not necessary for any reason–for example, because of any applicable exception or limitation to copyright–then that use is not regulated by the license. Our licenses grant only permissions under copyright and certain other rights that a licensor has authority to grant. Use of the licensed material may still be restricted for other reasons, including because others have copyright or other rights in the material. A licensor may make special requests, such as asking that all changes be marked or described. Although not required by our licenses, you are encouraged to respect those requests where reasonable.

Third-Party Use

The Archive is not positioned to grant licenses to or approve requests from third parties to make use of content in the collection. Summary content generated by the YEG Police Violence Archive, such as statistical reports, are for public use and do not require permission to reprint, but cannot be changed or used for commercial purposes.

Legal Disclaimer 

Unless stated otherwise, all incidents published on the Archive are allegations. The Archive team does not independently verify each incident.

We recognize that the requirement to prove that violence took place often has a silencing effect on victim-survivors. People submitting their stories do not need to prove the incident took place - we believe you.
 

General Site Terms and Conditions

1.      Introduction

(a)   These terms of use explain how you may use this website (“Site”). References in these terms to the Site includes the following websites: YEG Police Violence Archive (“YEGPVA”) and all associated web pages. You should read these terms and conditions carefully before using the Site. By accessing or using this Site or otherwise indicating your consent, you agree to be bound by these terms and conditions and the documents referred to in them. If you do not agree with or accept any of these terms, you should cease using the Site immediately. If you have any questions about this website, please contact yegpva@protonmail.com.

(b)   Definitions

“Content” means any text, images, video, audio or other multimedia content, software or other information or material submitted to, subsisting on or accessible from the Site;

“We”, “Us” or “Our” means Sexual Assault Voices of Edmonton and our initiative the YEG Police Violence Archive (YEGPVA) a digital archive of incidents of police violence containing descriptions, images, videos, and documents relating to incidents of violence allegedly committed by police officers, correctional officers, and other actors. 

“You” or “Your” means the person accessing or using the Site or its Content.

(c)   Privacy Statement: these terms include our Privacy Statement which shall be subject to these terms in the event of any conflict or inconsistency.

(d)   This Site is intended for and directed to residents of Canada over the age of 16 years.

(e)   Accessibility: We seek to make this Site as accessible as possible. If you have any problems accessing this Site or its Content, please contact us at yegpva@protonmail.com.

 2. Restrictions On Use 

(a)   The Site is for Your personal and non-commercial use only. As a condition of Your use of the Site, You agree: 

(i)              not to use the Site for any purpose that is unlawful under applicable law, or prohibited by these terms and conditions;

(ii)            not to defame or disparage anybody or make comments of an obscene, derogatory or offensive manner or otherwise use the Site or its Content in a way that unreasonably brings Us or any third party into disrepute or causes Us to be liable to any third party; 

(iii)          not to reverse engineer, decompile, copy, modify, distribute, transmit, license, sublicense, display, revise, perform, transfer, sell or otherwise make available to any third party or otherwise publish, deep-link, create derivative works from or exploit in any way the Site or its Content except as permitted by Us under these terms and conditions or as expressly provided under applicable law or under any Additional Terms;

(iv)           not to use the Site to distribute viruses, malware or other similar harmful software code;

(v)             not to represent or suggest that We endorse any other business, product or service unless We have separately agreed to do so in writing; and

(vi)           that You are solely responsible for all costs and expenses You may incur in relation to Your use of the Site.

3.     Ownership, Use and Intellectual Property Rights

(a)   This Site and all intellectual property rights in the Site (including without limitation any Content) are owned by us or our licensors. We and Our licensors reserve all Our intellectual property rights (which include without limitation all copyright, trademarks, domain names, design rights, database rights, patents and all other intellectual property rights of any kind) whether registered or unregistered anywhere in the world.

(b)   Nothing in these terms and conditions grants You any rights in the Site other than as necessary to enable You to access the Site. You agree not to adjust to try to circumvent or delete any intellectual property notices contained on the Site and in particular in any digital rights or other security technology embedded or contained within any Site Content.

(c)   Trademarks: The use or misuse of any trademarks or any other Content on the Site except as provided in these terms and conditions is strictly prohibited. Nothing contained on the Site shall be construed as granting, by implication, estoppel or otherwise, any licence or right to use any trademark without Our prior written permission.

 4.     Submitting Information to the Site

(a)   The Site is not a secure means of communication and any confidential inquiries should be directed to Us via email at yegpva@protonmail.com. Alleged incidents of police violence submitted to the Site will be lightly edited in accordance with these terms and conditions by Our editorial team before publication to the public-facing Site. With the exception of contact information for the submitter of an alleged incident, no information will be retained on the backend of the Site that is not published. For that reason, You should not submit or send to Us any advertising or marketing suggestions, prototypes or any information, written or oral, which You regard as confidential or commercially-sensitive or valuable (collectively referred to as “Unwanted Submissions”). While We value Your feedback, You agree not to submit any Unwanted Submissions. Any submission (including any Unwanted Submission) made to Us is understood to be intended for publication to the Site. By transmitting or posting any submission or other material to Us, You agree that, subject to Our Privacy Statement, We are entitled to use any such information in a manner that conforms to any confidentiality restrictions You have placed on it (for example, a request to blur the faces of people involved in an incident) for use on the Site. In accordance with the restrictions on third-party use specified in a submission, we may reproduce, transmit, publish, broadcast or post on any media anywhere in the world on a free-of-charge basis. You acknowledge that intended restrictions on third-party use are not enforceable and agree not to hold the Site liable for unauthorised third-party use of Your submitted materials. We shall not be subject to any obligation of confidentiality nor be liable for any use or disclosure of such submissions. 

(c)   You represent and warrant that any Content You supply to Us is and shall be Your own original work and has been lawfully provided to Us and that you have all necessary consents to provide this to Us and that, if You consent to it, We shall be entitled to disclose Your name with any such Content that We may choose to publish. You agree that you waive all moral rights You may have in any such Content but that any personal data you supply with Your Content may, if we choose to do so, be used by Us as described in our Privacy Statement.

5.      Accuracy of Information and Availability of the Site

(a)   We do not represent, warrant or promise (whether expressly or by implication) that any Content on the site is or remains available, accurate, complete and up to date, free from bugs, errors or omissions or fit or suitable for any purpose. Any reliance You may place on the information on this Site is at Your own risk and We may suspend or terminate operation of the Site at any time at our sole discretion. Nothing in these terms and conditions shall operate to prejudice any mandatory statutory requirement or Your statutory rights. Content on the Site is provided for your general information purposes only and to inform You about Us and the research We have conducted. It does not constitute technical, financial or legal advice or any other type of advice and should not be relied on for any purpose.

(b)  Prior to publication, the editorial team reviews submissions and may provide light editing; however, we do not provide fact-checking for the incidents published on the Site. Unless supported by a legal ruling, all incidents of violence published on the Site are understood to be allegations unproven in a court of law.

(c) While we make commercially-reasonable efforts to ensure that the Site is available, we do not represent, warrant or guarantee in any way the Site's continued availability at all times or uninterrupted use by You of the Site.

6.     Hyperlinks and Third Party Sites

(a)   The Site may contain hyperlinks or references to third-party websites other than the Site. Any such hyperlinks or references are provided for Your convenience only. We have no control over third-party websites and accept no responsibility for any content, material or information contained in them. The display of any hyperlink and reference to any third-party website does not constitute an endorsement of such third-party's website, products or services. Your use of a third-party website may be governed by the terms and conditions of that third-party website.

7. Warranties and Limitation of Liability

(a)   You agree that Your use of the Site is on an “as available” basis. As stated above, except as otherwise expressly required by applicable law, we make no representations, warranties, conditions or other terms (whether express or implied) in relation to the provision of the Site, including without limitation as to completeness, accuracy and currency or any Content on the Site, or as to satisfactory quality or fitness for a particular purpose. 

(b)   To the maximum extent permitted by applicable law, We exclude all liability (whether arising in contract, tort, breach of statutory duty or otherwise) which we may otherwise have to You as a result of any error or inaccuracies in any Content, the unavailability of the Site for any reason, and any representation or statement made on the Site.

(c)   We will not be liable for any loss or damage We cause which We could not reasonably anticipate when You started using the Site, for example if You lose revenue, salary, profits or reputation as a result of Your use of the Site or the acts or omissions of any third party such as other users of the Site or any other indirect or consequential loss or damage You may incur in relation to the Site and its Content.

(d)   Under no circumstances shall Our aggregate liability to You for any and all claims arising from Your use of the Site (including the downloading or use of any Content) exceed to the extent permitted by law the amounts paid by You to Us in relation to Your use of the Site or its Content.

(e)   Notwithstanding any other provision of these terms and conditions, We do not exclude or limit Our liability for death or personal injury arising from Our negligence, for any fraudulent misrepresentation made by Us on the Site or for any other statutory rights which are not capable of being excluded.

(f)    Any exclusions and limitations of liability in these terms shall be subject to the Additional Terms in respect of matters covered by those Additional Terms and as otherwise required by law. 

8. General

(a)   These terms are dated July 3, 2025. No changes to these terms are valid or have any effect unless agreed by Us in writing. We reserve the right to vary these terms and conditions from time to time. Our new terms will be displayed on the Site and by continuing to use and access the Site following such changes, You agree to be bound by any variation made by Us. It is Your responsibility to check these terms and conditions from time to time to verify such variations.

(b)   Unless otherwise expressly stated in these terms and conditions, all notices from You to Us must be in writing and sent to our contact address at  yegpva@protonmail.com and all notices from Us to You will be displayed on Our website from to time.

(c)   We shall have no liability to You for any breach of these terms caused by any event or circumstance beyond our reasonable control including, without limitation, strikes, lock-outs and other industrial disputes, breakdown of systems or network access, flood, fire, explosion or accident.

(d)   If any part of these terms and conditions is unenforceable (including any provision in which We exclude or limit Our liability to You) the enforceability of any other part of these terms and conditions will not be affected. If We choose not to enforce any right that We have against you at any time, then this does not prevent Us from later deciding to exercise or enforce that right.

(e)   These terms and conditions (together with the Privacy Statement and any applicable Additional Terms) contain the entire understanding and agreement between Us and You in relation to Your use of the Site and supersede and replace any representation, statement or other communication (whether written or otherwise) made by You or Us which is not contained herein. Save for fraud or fraudulent misrepresentation, We shall have no liability for any such representation being untrue or misleading.

(f)    You may not assign, sublicense or otherwise transfer any of Your rights and obligations in these terms to any other person.

(g)   These terms and conditions shall be construed in accordance with and governed by the laws in effect within Alberta.

Privacy Policy

This privacy policy was updated July 3, 2025.

 Your Right To Privacy

“YEG Police Violence Archive” (“YEGPVA”) respects your privacy and is committed to protecting the personal information you provide to us. We will not sell, trade, license or rent your personal information in any manner. 

By accessing this site, you signify your consent to the terms of our Privacy Policy. If you do not agree with any terms of our Privacy Policy, please do not use this site or submit any personal information to us. This site is not directed to minors under the age of 16, and YEGPVA does not knowingly collect or maintain Personal Information from those under the age of 16. If you are under the age of 16 and have submitted information to YEGPVA without the consent of your legal guardian, please notify us immediately through the contact information set out above. 

We may review our Privacy Policy and update it as required. We recommend that you check this Privacy Policy periodically so that you are aware of any changes. The Privacy Policy posted at any time or from time to time via this website shall be deemed to be the Privacy Policy then in effect.

What Is Personal Information?

Personal information is any information that can be used to distinguish, identify, or contact a specific individual, such as your name, phone number, or email address (“Personal Information”). Personal Information we may collect may include your full name; contact information, such as your address, telephone number, or email address; and any other Personal Information that you choose to submit to us.

General Privacy Practices

YEGPVA does not automatically gather Personal Information from you. This information is only collected if you provide it voluntarily through contacting us via email or when provided through other means. For example, we may collect Personal Information when you:

·       contact us through telephone, e-mail, mail, web forms or other correspondence;

·       make a donation to us;

·       register for a service we provide;

·       register to receive our newsletter.

 While we may ask you for more information about yourself to help us provide you with more personalized information and services you are not obligated to provide such information.

How We Collect Information

Our website may automatically log some information about Internet traffic on our webpages. While we do not attempt to link the information captured to the identity of individual visitors, Personal Information collected may include your domain name and your numerical IP address. Other information collected could include the type of browser you use, which pages you viewed, which files you download, the date and time you access our website.

We use this information to better understand how visitors use our Site and to improve our Site to better meet your needs. The amount of information that is sent by your web browser depends on the browser and settings you use. Please refer to the instructions provided by your browser if you want to learn more about what information it sends to websites you visit or how you may change or restrict this. We do not track or record information about specific individuals and their visits.

Cookies

YEGPVA may use “cookies” and other similar devices on this Site to enhance functionality. Cookies are small text files with small pieces of data that are transferred from a website to the hard drive of your computer through your browser. These devices may track information which includes but is not limited to (i) IP address, (ii) the type of web browser and operating system used and (iii) the pages of the Site visited. They will not let a website know any Personal Information about you, such as your name and address.

For more information, please consult our Cookies Policy.

If you are concerned about the use of cookies, refer to your browser help menu to learn how to disable them. If you wish to delete cookies from your machine, refer to your browser’s help menu for further instruction. If you disable cookies, you may be unable to access some features on this Site.

How We Use And Disclose Personal Information

The Personal Information we collect may be used by YEGPVA for the purposes for which it was collected, as provided in this Privacy Statement, or for other purposes that are disclosed to you and to which you consent.

For example, if you provide us with Personal Information – through email or by filling out an electronic form and submitting it through our website – we will use that information to respond to you. We may also use your Personal Information to carry out other purposes that are disclosed to you and to which you consent, and carry out any other purpose permitted or required by law.

 Some or all of the Personal Information we collect may be stored or processed in jurisdictions outside of Canada, including Europe and the United States of America. As a result, this information may be subject to access requests from governments, courts or law enforcement in those jurisdictions according to laws in those jurisdictions.

We do not share your personal data with any third parties other than some common service providers who use the information to help improve our site. YEGPVA reserves the right to transfer Personal Information in the event that we merge with or are acquired by a third party. We also may disclose your Personal Information for any other purpose permitted by law or to which you consent.

How We Protect Personal Information

Personal information gathered by YEGPVA is kept in confidence. We work to ensure data accuracy and protect against unauthorized access to, and improper use of, information we collect online. Only select YEGPVA personnel have access to this Personal Information and then only for the purposes under which it was collected. Personal Information we collect is maintained with the source of the information at Edmonton, Alberta. Personal information is destroyed under secure and monitored conditions. 

Links To Other Sites

Our website may contain links to other sites. Operators of linked websites may also collect your Personal Information (including information generated through the use of cookies) when you link to their websites. We strongly suggest that you check the applicable privacy policy of such third parties when visiting their websites or when providing any personal information to them. We are not responsible for the content and the privacy practices of other websites, and we cannot control or prevent the use of cookies or any information obtained through cookies by such third parties. 

Obtaining or Modifying Personal Information

You have a right to your Personal Information. If you wish to obtain or modify any personal information provided to us, please contact us using the contact information provided below. 

How To Contact Us Regarding Your Privacy: 

If you have questions or concerns regarding this Privacy Policy, or to access your information, please contact our Privacy Officer at yegpva@protonmail.com. 

Cookies Policy

Last updated: July 04, 2025

This Cookies Policy explains what Cookies are and how We use them. You should read this policy so You can understand what type of cookies We use, or the information We collect using Cookies and how that information is used. This Cookies Policy has been created with the help of the Cookies Policy Generator.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about You may be linked to the information stored in and obtained from Cookies. For further information on how We use, store and keep your personal data secure, see our Privacy Policy.

We do not store sensitive personal information, such as mailing addresses, account passwords, etc. in the Cookies We use.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Cookies Policy:

  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Cookies Policy) refers to Sexual Assault Voices of Edmonton, yegpva@protonmail.com.
  • Cookies means small files that are placed on Your computer, mobile device or any other device by a website, containing details of your browsing history on that website among its many uses.
  • Website refers to Edmonton Police Violence Archive, accessible from https://yegpoliceviolencearchive.ca/
  • You means the individual accessing or using the Website, or a company, or any legal entity on behalf of which such individual is accessing or using the Website, as applicable.

The use of the Cookies

Type of Cookies We Use

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser.

We use both session and persistent Cookies for the purposes set out below:

  • Necessary / Essential Cookies

    Type: Session Cookies

    Administered by: Us

    Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

  • Functionality Cookies

    Type: Persistent Cookies

    Administered by: Us

    Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

Your Choices Regarding Cookies

If You prefer to avoid the use of Cookies on the Website, first You must disable the use of Cookies in your browser and then delete the Cookies saved in your browser associated with this website. You may use this option for preventing the use of Cookies at any time.

If You do not accept Our Cookies, You may experience some inconvenience in your use of the Website and some features may not function properly.

If You'd like to delete Cookies or instruct your web browser to delete or refuse Cookies, please visit the help pages of your web browser.

For any other web browser, please visit your web browser's official web pages.

More Information about Cookies

You can learn more about cookies here: All About Cookies by TermsFeed.

Contact Us

If you have any questions about this Cookies Policy, You can contact us:

  • By email: yegpva@protonmail.com

 

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